Shipping Management Software for Businesses
Revolutionizing Shipping Management in Bangladesh
The Shipping Management System is a comprehensive solution designed to revolutionize shipping operations across businesses of all scales. As a flagship product from Ultimate IT Solution Ltd, this versatile software platform offers multiple specialized modules to address diverse shipping needs.
In Bangladesh's rapidly expanding shipping industry, where export-import volumes have reached the historic milestone of $100 billion, this system emerges as a crucial tool for business growth. The software's adaptability makes it an ideal solution for organizations ranging from small enterprises to large corporations, providing them with the technological foundation needed to participate effectively in the growing global trade landscape. This system particularly addresses the accelerating demands of the shipping business sector, which continues to show remarkable local and international growth potential.
Shipping Management Software details
Key modules of a Shipping Management System include Order Management for tracking shipping orders, Inventory Management for monitoring stock levels, and Delivery Tracking for real-time shipment updates.
Dashboard Module
Settings Module
Import-Export Module
Configuration Module
Accounts Module
Reports Module
Dashboard Module
Comprehensive dashboard with Import BL and Vessel summaries
Quick access links to Money Receipt, Invoice, IGM, Accounts Receivable & Payable, and Vessel Report
Visual monthly IGM Summary Graph
Customizable dashboard layout and components
Gain immediate visibility into critical shipping operations with at-a-glance summaries
Save time with streamlined access to essential documents and financial information
Pending Invoice Report - Monitor outstanding invoices in one consolidated view
Adapt the system to your specific operational needs with customization options
Settings Module
Role-based user access management to protect sensitive data
Customizable workflows to align with the business’s unique processes
Integration options for popular third-party financial and logistics platforms
Offers scalable and secure customization to fit diverse businesses
Enhances operational flexibility by allowing adjustments in real time
Ensures compliance with regional and international logistics standards
Accounts Module
Customizable Chart of Accounts - Structure your financial organization to fit your business needs
Flexible Voucher Management
- General Debit/Credit Vouchers
- Vessel-specific Debit/Credit Vouchers
- Specialized vouchers for TAX and Bangladesh Bank
- (without affecting main accounts)
Complete Transaction Tracking
- Payment and receipt voucher listings
- Journal voucher entry and listing
- Daily transaction reports
Banking Operations
- Cash & Bank statements
- Cheque receipt processing
- Comprehensive cheque register
Financial Books and Reports
- Cash, bank, and ledger books
- Trial Balance generation
- Income Statement preparation
- Balance Sheet creation
Cost Center Analysis
- Cost Center summary reports
- Detailed expense tracking by Cost Center
- Payment and receipt monitoring by Cost Center
Streamlined Financial Workflows - Eliminate duplicate data entry with operational and financial integration
Enhanced Financial Control - Maintain precise oversight of all transactions across your shipping operations
Customized Financial Structure - Adapt the accounting system to match your specific business requirements
Improved Cash Flow Management - Track payments, receipts, and banking transactions in real-time
Comprehensive Financial Reporting - Generate essential financial statements with a single click
Strategic Cost Analysis - Identify expense patterns and profitability drivers through detailed Cost Center reporting
Audit-Ready Documentation - Maintain proper financial records with systematic voucher management
Informed Decision Making - Access accurate financial data to guide business strategy and resource allocation
Configuration Module
Documentation Settings
- B/L Nature and Types
- Container Types and Indicators
- Packages
- Commodities
- Mode of Transport
Partner Network Management
- C & F Agents
- Delivery Agents
- Freight Forwarders
- Exporters/Importers
- Shipping Agents
- Principles
- MLO Information
Location Configuration
- Depots
- Port Offices
- Off-dock Information
- General Locations
Financial Presets
- Bank VAT Registrations
- MR Particulars List
- Recovery of Local Charges
- Charges and Demurrage Slab
Accelerated Workflow Setup - Configure all essential elements before operations begin to eliminate delays
Data Consistency - Ensure standardized information across all shipping documentation and processes
Reduced Manual Entry - Select from predefined options rather than repeatedly entering the same information
Simplified Compliance - Store regulatory information like VAT registrations for immediate access when needed
Supply Chain Visibility - Maintain a complete database of all partners and locations in your logistics network
Financial Transparency - Preset charge structures and demurrage slabs for consistent pricing and billing
Adaptable Framework - Customize all presets to align perfectly with your unique business requirements
Future-Proof Operations - Easily update settings as regulations change or business relationships evolve
Import Module
Bill of Lading Management
- Complete B/L information entry with consignor/consignee details, shipping guidelines, and cargo specifications
- Organized B/L listing for quick reference and retrieval
- House B/L assignment by vessel/voyage for structured shipment tracking
Vessel and Voyage Control
- Detailed vessel/voyage information entry including specifications
- Comprehensive vessel/voyage listing for fleet management
- Automated Arrival Notice generation with critical shipment details
Documentation Automation
- Delivery Order report generation with customer data and shipment details
- System-generated XML files for regulatory compliance
- Streamlined invoice creation for all associated expenses
- Specialized freight invoicing in both local and foreign currencies
Financial Management
- Security deposit tracking and listing
- Versatile money receipt generation supporting multiple payment methods (Cash, Pay-order, or combined)
Procurement Support
- Simplified requisition entry system for required goods
- Comprehensive requisition reports for procurement oversight
Enhanced Documentation Control - Maintain precise oversight of all shipping documentation from B/L to delivery orders
Streamlined Vessel Management - Track vessel information and voyages with comprehensive visibility
Accelerated Invoice Processing - Generate accurate invoices automatically, reducing billing cycles and errors
Regulatory Compliance - Ensure all required documentation meets standards with automated XML generation
Financial Transparency - Monitor security deposits and payment receipts with detailed tracking
Improved Procurement Efficiency - Manage requisitions systematically to support supply chain operations
Multi-Currency Support - Handle international transactions seamlessly with foreign currency capabilities
Comprehensive Reporting - Access detailed reports across all import activities for informed decision-making
Export Module
Export Documentation Management
- Comprehensive Export B/L entry system capturing destination, shipper, consignee information, and other critical export data
- Organized Export B/L listing for quick reference and retrieval
Financial Processing
- Detailed invoice entry with complete costing information
- Systematic invoice listing for financial tracking
- Money Receipt (MR) generation for all payment transactions
- Comprehensive MR listing for payment verification
Container Handling
- Direct interchange entry interface for export containers with detailed particulars
- Structured Direct Inter-change listing for container movement tracking
Streamlined Documentation Workflow - Manage all export documentation efficiently through a single integrated system
Enhanced Financial Visibility - Track all export-related costs and payments with comprehensive invoice and receipt management
Improved Container Control - Monitor container movements precisely with dedicated interchange tracking
Reduced Administrative Burden - Automate documentation generation to free staff time for higher-value activities
Complete Audit Trail - Maintain detailed records of all export transactions and container movements for compliance and reporting
Data-Driven Decision Making - Access comprehensive export information to optimize routes, pricing, and customer service
Container/Inventory Module
Container Management
- Complete container listing with system-wide visibility
- Detailed container-wise movement entry capturing origin, destination, and transportation dates
- Quick-view access to container-specific import and export information
Advanced Tracking Capabilities
- Real-time container tracking with complete movement history
- Container-wise movement reporting for precise logistics monitoring
- Comprehensive container details reports including movement history, maintenance logs, and current status
Inventory Analysis
- MLO-wise container reporting for carrier-specific analysis
- Depot-wise container stock reporting with quantity and condition details
- Specialized exported container reporting for outbound shipment analysis
Enhanced Visibility - Gain complete oversight of your entire container inventory across all locations and movements
Improved Asset Utilization - Identify container availability and optimize deployment based on real-time location data
Streamlined Logistics Planning - Access movement history to identify patterns and optimize container routing
Reduced Detention Costs - Track container status to avoid demurrage and detention charges
Strategic Partner Management - Analyze MLO-specific performance to optimize carrier relationships
Efficient Depot Operations - Monitor container stock levels across depots to balance inventory effectively
Data-Driven Decision Making - Base critical business decisions on accurate, up-to-date container intelligence
Enhanced Customer Service - Provide precise container location information to shipping clients when needed
Reports Module
Money Receipt Summary - Track all financial transactions and payment records
IGM Report - Generate Import General Manifest documentation for customs authorities
Pending Invoice Report - Monitor outstanding invoices in one consolidated view
Accounts Receivable/Payable Report - Comprehensive financial tracking of incoming and outgoing payments
Vessel Wise Analysis Reports - Detailed breakdowns of costing, receivables, payables, and profit/loss by vessel
Gain immediate visibility into cash flow patterns and outstanding balances
Seamlessly generate required documentation for customs and port authorities
Identify delayed payments promptly to accelerate revenue recovery
Access clear financial positions across accounts for better resource allocation
Analyze performance by vessel to identify your most profitable routes and operations
How Shipping Management System Helps Your Business
Why Enterprises Choose Us for the Shipping Management System
- Tailored Solutions: We design our system to adapt to your business needs, offering flexibility to scale alongside your growth.
- Easy to Use: With a straightforward interface, your team can quickly learn and start using the system without extensive training.
- Live Shipment Updates: Our platform ensures real-time tracking, giving your customers full visibility and improving their confidence in your service.
- Cost Optimization: By reducing errors, optimizing delivery routes, and automating processes, our system helps you save on operational expenses.
- Dedicated Support: Our expert team is always available to assist, ensuring a smooth setup and continuous system reliability.
- Insightful Analytics: Gain actionable insights from detailed reports to make smarter decisions and enhance overall performance.
How the Shipping Management System by Ultimate IT Solutions Works
- Order Processing: The system automatically receives and processes orders from various sales channels, consolidating all information in one place for easy management.
- Inventory Coordination: It syncs with your inventory to ensure stock levels are up-to-date, preventing over-selling and ensuring timely order fulfillment.
- Label and Document Generation: Generates shipping labels, invoices, and customs documentation accurately and effortlessly for smooth shipping operations.
- Route Optimization: Analyzes delivery routes to identify the fastest and most cost-effective paths, reducing delivery time and transportation costs.
- Real-Time Tracking: Monitors shipments at every stage, providing live updates to businesses and customers for complete transparency.
- Returns Management: Simplifies the handling of returned items by tracking them efficiently and updating inventory records seamlessly.
- Comprehensive Analytics: Offers detailed insights into shipping performance, delivery times, and cost trends to help you improve efficiency and customer satisfaction.
- Integration Capabilities: Easily integrates with e-commerce platforms, warehouse systems, and carrier services for a unified logistics experience.
By automating these critical shipping functions, Ultimate IT Solutions' Shipping Management System empowers businesses to streamline their operations, reduce costs, and deliver exceptional customer experiences.
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